Chapter 3.

Governing Structure

Section 1 - Assembly

The Assembly is the highest institution in the Association, and is constituted by all memberships.

Section 2 - Annual General Assembly

General Ordinary Assembly shall meet by Chairman or Committee proposal, at least once a year.

Assembly concern shall be as follows:

1. Approve Committee administration.
2. Examine and approve accounts.
3. Agree activities and organization plans.
4. Agree Committee membership's propositions.
5. Elect Committee members as necessary.

Section 3 - Extraordinary General Assembly

Extraordinary General Assembly shall be held as many times as necessary, and may be called by the Committee, or by written petition of 10% of the membership; that petition must detail the meeting agenda. This Extraordinary General Assembly shall be held within 15 days from the announcement.

Extraordinary Assembly concern shall be as follows.

1. Modify the Standing Rules.
2. Dissolve the Association.
3. Sell or transfer Association assets.
4. Become a part of or constitute a Federation.
5. Membership removal, proposed by Committee by punishable proceeding made by the Secretary and notified to Membership.

Section 4 - Guide Meeting Rules

General Assembly may be called giving 15 days notice. Notice of all meetings shall be published in The Costa Calida Chronicle and the Camposol Journal, including the meeting agenda, meeting time and place, and should also include a second meeting time should the need arise.

A legally binding meeting of the Assembly shall be constituted initially with a minimum of 50 members present, failing this a second meeting can be re-scheduled after a half hour interval, with Chairman, Recording Secretary, and another three members present.

Decisions shall require simple majority votes.

Section 5 - Central Liaison Committee

Without prejudice to the Assembly, Association shall have a Central Liaison Committee to represent and manage the Association. The Central Liaison Committee shall consist of:

Chairman
Vice Chairman
Recording Secretary
Treasurer

Sub-committees may be created from time to time as deemed necessary by the Central Liaison Committee constituted by any volunteers from the general membership of the Association.

All Committee members must be Association members, and the position shall attract no remuneration excepting for reimbursement of legitimate expenses, and shall be elected by Assembly for three year terms. All vacancies in elected positions could be provisionally covered by other Committee members with the exception of the Chairman who cannot assume any other position.

Committee members can stand for re-election.

Section 6 - Committee Guide Rules

Committee shall meet according to guide plan approved by the Assembly, by Chairman calling it or three Committee members petitioning for it. Shall be constituted when majority numbers present, or can be re-scheduled after a half hour interval, with Chairman, Recording Secretary, and another three members.

Agreements to be adopted by majority votes, and on tied affairs to be solved at the next meeting, or if extremely urgent by Chairman vote.

Meetings shall be held monthly or with greater frequency as deemed necessary by the individual Committees.

Section7 - Committee Duties

Committee duties are:

1. Promote and organise social activities.
2. Follow economic and administrative management procedures.
3. Carry out Assembly agreements.
4. Make and propose on annual basis, to assembly a budget, accounts results, and record of activities (annual activities report).
5. Propose an annual organisation and activities plan to Assembly.
6. Resolve membership applications.
7. Nominate people for special activities or commisions.
8. Any other that is not an Assembly duty.

Section 8 - Deleted

Section 9 - Chairman

Chairman duties are:

1. Represent legally and officially the Association.
2. Call, moderate and conclude Committee meetings.
3. To observe and execute Assembly and Committee meetings.
4. Authorise expenses and payments.
5. Ensure that the membership observes Association purposes.
6. To ensure that the Chairman's duties are carried out.
7. To react to any urgent decisions that are compliant with the goodwill and benefit of the Association and Urbanizacion Camposol, and to report such
   decisions to Committee as soon as possible.

Chairman may be substituted by Vice-Chairman in case of illness or any other impossibility.

Section 10 - Vice-Chairman

Vice-Chairman shall collaborate with Chairman on coordination of work to do, and representating Association, and shall substitute Chairman in case of illness or impossibility, and also any function that the Chairman delegates.

Section 11 - Recording Secretary

1. Recording Secretary shall take care of administration work of Association. His/her duties are: Record keeping; Association shall have accurate and complete records of
   all meetings, except book accounting (see Treasurers duties).
2. Report minutes of each Committee and Assembly meeting, and keep all Committee correspondence.
3. Produce signed copies of minutes of all meetings, with Chairman approval.
4. Produce the annual Association report.
5. Keep membership records.
6. Call Assembly or Committee meetings requested by the Chairman, and send all communications to members.
7. Any other function of a normal Secretary.

Secretary can be substituted by a Vice-Secretary, if one exists, or any other member of the Committee, in case of illness or any other impossibility.

Section 12 - Treasurer

Treasurer shall take care of all economic areas in the Association. His/her duties are:

1. Collect and keep Association funds. To help with this duty a bank account shall be opened, signatories shall be the Chairman, the Treasurer, the Secretary and the Vice- Chairman, at least two of the above will be required as signatories to any transaction.
2. Make payments and debt collection, with Chairman's approval.
3. Keep account books, Association financial records and budget application.
4. Shall prepare and submit to Assembly, a budget proposal for Association's ensuing fiscal year. The Committee shall approve the budget proposal.
5. Keep book accounting, with incomes, expenses and results. Every three months he/she shall submit these accounts to Committee.
6. Any other function of normal Treasurer.

Section 13 - Committee Members

Committee members shall coordinate work groups from different areas and poligonos. They will outline resident's queries at Committee, make proposals and vote final resolutions at Committee.

They can also carry out specific duties designated by Chairman or Committee.

Chapter 4.

Administration, Financial Resources, Financial Structure

Section 1 - Constitution Funds

Funds on the Association at the constitution moment are 69 Euros.

Section 2 - Economic Resources

Economic resources or ways to be obtained are:

1. Donations from anybody.
2. Celebration of different activities such as Barbecues, Social events, Raffles etc.
3. Produce, publish and sell monthly or weekly magazine.

Any profit obtained in this way must be used within the Association.

Section 3 - Documents, Books and Records

Association should keep the following documents, books and records.

1. Membership Records.
2. Official accounts books that show the real financial situation of the Association.
3. Record of all activities.
4. Book of properties and assets.
5. Record of all meetings, Committee and Assembly.

Chapter 5.

Dissolution and Winding Up

Section 1 - Dissolution

Dissolution of the Association must be caused by the following:

1. Agreement adopted by the Extraordinary General Assembly, called exclusively for that purpose.
2. Any legal cause as laid down in Spanish Civil Code.
3. By court resolution.
   

Liaison Committee details